Planning a company award ceremony is no easy feat. From finding the perfect venue to coordinating with suppliers, there are countless moving parts that require careful consideration. But with the right support and planning, your event can be a huge success. In this post, we’ll explore the secrets to planning a company award ceremony. Full Support with Planning Your Event The first step to planning a successful event is to have full support from a team that specialises in event planning. You wouldn’t try and try and buy a house without expert support from a solicitor (and with budgets sometimes exceeding the cost of a property – get the experts in!). Expert event planners can help you bring your vision to life and ensure that everything runs smoothly on the day of the event, leaving you to network, enjoy the event and focus on your guests and sponsors. Full Pre-Event Coordination of the Event Before the event, it’s important to have full pre-event coordination of all aspects of your company awards. This includes liaising with the venue on timings and logistics, coordinating with AV suppliers, photographers, and award suppliers, and managing the event budget and expenses. Pre-Event Site Visit A pre-event site visit is crucial for ensuring that the event runs smoothly on the day. A site visit allows the event planning team to familiarise themselves with the venue, assess any potential hurdles, and identify potential areas of improvement. Suppliers & Quotes for Your Company Awards The best company award ceremonies are a result of a well-planned budget. A professional event planning team will create a comprehensive budget that accounts for all elements of the event, including catering, production, AV, entertainment providers, speakers, awards/envelopes/certificates, photographers/videographers, room dressing, security, and design teams/printers. Sourcing and Booking Additional Services Another secret to planning a successful company award ceremony is to source and book additional services that will make the event stand out. This may include booking activities, corporate gifting, and entertainment. A professional event planning team can help you with everything from booking contracts to coordinating all logistics. Creation of the Comprehensive Event Management Plan A comprehensive event management plan is at the heart of any successful company award ceremony. This plan should include everything needed for the event, from the seating arrangements to the catering and entertainment schedule. With a well-prepared plan, you can ensure that everything runs smoothly on the night of the event, and means all of the suppliers and events team know exactly what they’re doing. Collaboration with Suppliers Event planning teams work with a vast array of suppliers, including award suppliers, caterers, photographers, and AV suppliers. During the planning process, the event management team should create a supplier briefing document and coordinate supplier briefing calls to ensure that everyone involved in the event is on the same page. Event Manager to Oversee the Event Finally, the secret to a successful company award ceremony is having an experienced event manager to oversee the entire event. The event management team will be with you on the day/evening to help with anything you need and ensure the smoothest, best event possible! Still not sure? Check out what our previous clients have to say about our events. Get in touch today for us to support with your next Awards Ceremony!
