As we all continue to use Zoom for online calls and webinars, we need to be increasingly vigilant to avoid security breaches or ‘Zoombombing’, which has increased across the UK and globally.
Our Head of Customer Experience, Philippa Bindley has been looking at how to ensure Norfolk Chambers and our members stay safe on the Chambers virtual events and webinars. She said: “The majority of us now consider ourselves to be somewhat Zoom aficionados, however there are some great top tips that will help reduce the possibility of being ‘Zoombombed’ and make it a safer environment in which to hold your meetings and webinars”
Here are Philippa’s top tips:
- Turn off the function that allows guests to change their name themselves.
- Don’t allow participants to share their screen. If you have an external speaker who needs to, make them a co-host during their presentation and then revert back to a participant.
- You may also want to disable virtual backgrounds for participants as this could be used for sharing inappropriate images.
- Have a team member co-host the call with you for support and to help keep an eye on things.
- Make sure you know who is joining your call, in advance and check anyone you are unsure of.
- Approve registrations before sending the log on details and password to participants.
- Close registration 1 hour in advance so that people can’t continue to register at the last minute.
- Once everyone is on the call, lock the room. You should notify approved participants that this will happen 5 minutes after the call starts.”
For more detailed information on how to implement the above, see the best practice security guide from Zoom.
