International Trade FAQs
Why might I need export documentation?
You might be asked by your customer specifically to obtain export documentation; this could be either to prove the origin of the goods, to ensure that the goods move through customs easier or to benefit from preferential trade agreements.
What export documents does Norfolk Chambers provide?
Here at Norfolk Chambers, our team can provide you with the following:
- UK Certificates of Origin
- EUR1 movement certificates
- Arab Certificates of Origin
- ATA Carnets
- Attested documents (invoices, declarations, authorisations etc.) bearing our stamp
- Legalisation of documents
When do I need an ATA Carnet?
An ATA Carnet acts as a “passport for goods” and is essential if you’re temporarily exporting items such as exhibition materials to trade shows, professional equipment for demonstrations, or samples for client presentations. This is particularly useful for Norfolk businesses attending international trade fairs or providing services overseas, as it allows you to move goods across borders without paying duties or VAT, provided the items return to the UK within 12 months.
What is a Certificate of Origin and when do I need one?
A Certificate of Origin is an official document confirming where your goods were manufactured or substantially transformed. Many countries require this for customs clearance, and it’s essential for accessing preferential tariff rates under trade agreements. If you’re a Norfolk manufacturer exporting food products, engineering components, or other locally-made goods, this document proves your products qualify as British-made.
Do I need different documentation for EU and non-EU exports?
Yes. Since Brexit, exporting from Norfolk to EU countries requires customs declarations and often EUR1 movement certificates to access zero or reduced tariffs under the Trade and Cooperation Agreement. For non-EU countries, requirements vary by destination but typically include commercial invoices, packing lists, and Certificates of Origin. Our team can advise on specific requirements for your target markets.
What is the most common trade documentation needed when obtaining a Certificate of Origin or EUR1?
When obtaining a Certificate of Origin or an EUR1, it is crucial to have a commercial invoice, and you may need a packing list to support your applications. For foreign origin goods, you will need evidence that shows the manufacturing address of the goods.
How long will it take to obtain a UK Certificate of Origin?
This can vary on the complexity of your application, but for standard applications we aim for the same day or the following day. For express and special delivery applications, these are completed on the same day of application, with express requests usually completed within 2 hours of submission.
I’m a Norfolk food or drink producer – are there special export requirements?
Yes, food and agricultural products often require additional health certificates (EHC) and phytosanitary documentation. Norfolk’s thriving food and drink sector, from seafood to craft beverages, must meet specific regulations depending on the destination country. We can guide you on documentation requirements and connect you with the right certification bodies for your products.
How much does an ATA Carnet cost?
An ATA Carnet requires two different payments:
- Issuing Fee – This is the cost of the issuance of the physical ATA Carnet document:
- Member: £240.00 + VAT
- Non-Member: £400.00 + VAT
- (Express Service has an extra cost of £100 + VAT on top of the issuing fee)
- Security Fee – This is the security bond all Carnets have to be covered with to ensure the goods are returned to the UK. The Security Fee is calculated considering three main factors: the country(ies) to visit, the duration of the trip, and the type of goods exported. This amount is not reduced by a membership with us.
There are also extra fees if your goods list is over one page of A4 and/or you require additional trips on the Carnet. To obtain a quote for your Carnet, please email [email protected]
How long does it take to issue an ATA Carnet?
This depends on the complexity of the application and the urgency of the request. If you are new to ATA Carnets, we advise allowing at least a week in order to get the information over to us required. We offer an express service at an additional £100 + VAT. If you have any further questions, please get in touch with a member of our team for further information.
What are Incoterms and why do they matter for my Norfolk business?
Incoterms (International Commercial Terms) are standardised three-letter codes like FOB, CIF, or DDP that define who pays for shipping, insurance, and customs, and when responsibility transfers from seller to buyer. Getting these wrong can be costly – choosing the right Incoterm ensures you’re not unexpectedly liable for duties, shipping damage, or delivery delays. Our training courses cover Incoterms in detail.
How do I find the correct commodity code for my products?
Commodity codes (also called HS codes or tariff codes) are essential for calculating duties and ensuring smooth customs clearance. These 10-digit codes classify your goods and determine what tariffs apply. We offer specialist training on commodity code classification, or our team can provide guidance for Norfolk businesses unsure about their product classifications.
Do I need to register for an EORI number?
Yes, if you’re moving goods into or out of the UK, you’ll need an Economic Operator Registration and Identification (EORI) number. This is free to obtain from HMRC and is required for customs declarations. Norfolk businesses new to exporting should apply for this before their first shipment.
Can you help with documentation for exporting to specific markets like the USA, Middle East, or Asia?
Absolutely. Different markets have different requirements – the USA often requires specific invoicing formats, Middle Eastern countries may require Arab Certificates of Origin and document legalisation, while Asian markets each have their own regulations. Our experienced team regularly supports Norfolk exporters trading with these regions and can guide you through country-specific requirements.
Where can I go if I have more complex questions?
Our team are ready to answer any question you may have about international trade documentation, regulations, or procedures. Whether you’re a first-time exporter or dealing with a complex multi-country shipment, we’re here to help Norfolk businesses trade confidently. Please email [email protected] or call us on 01603 625977.
